Upload the Vacancy and Features information to your Web Page
Go to: Show Rentals
This is where you decide which rentals to upload, and enter any
additional information. First, take a look at the 'Display' option button on
the right.
Here are the choices on the 'Display' button:
1. Vacancies: this will display a list of all the currently
VACANT units in the Tenant File program.
2. Move Out: this will display a list of all tenants that
are going to move out by a specific date. You will be shown a field
where you can enter that date. The 'Move
Out' information is taken from the 'Move Out' date that is in the Tenant
File software.
3. Expired: this will display a list of all tenant with
leases that are or will be expiring as of a specific date. You will be
show a field where you can enter that specific lease expiration date.
4. All: this will display all tenants so that you can pick
from the entire list of your rental properties.
Next, you will click on one or more rows on the grid at the top.
To select one row: Click the small button to the left of the Owner
Last Name.
To select multiple rows: Hold down your Ctrl key (on your keyboard)
while clicking on a row.
To select a group of rows: Select a single row, hold down your Shift key
(on your keyboard), the select the last row with your mouse.
As
you click on each single rental address, you will see the Features that
are set up for that particular rental unit. If you need to edit or add
more 'features', you can click on the 'Edit Features' button and work on
the selected unit. The 'Description' field (which comes from 'Features'
also, is very important and is prominently displayed on your web page.
At the bottom of the screen, be sure to make entries that apply to
all rental units. You can use the 'Year Built' field if you are only
uploading a specific rental address, otherwise leave it blank. However,
make sure you select the 'Property Type' and 'Status' for the rentals
you are uploading.
Once everything is OK, just click on the 'Create Listing'
button, which will upload all the information to your web page
instantly. (Make absolutely sure that you are already connected to the
Internet before clicking the button). Then to see the listing you just
created, click the 'Go to Listing Website'. If anything does not
look right you can make the changes and upload the information again.
Note: Each time you use 'Create Listing' it will overwrite (not 'add
to') the previous listing. So be sure you upload all of your listings at
once.
When the listing looks good on the website, click on the 'Syndicate Selections to
the Web', which will upload the same information to the syndicated
search engines, such as Google Base and Zillow. NOTE: Before you can
syndicate, you must set up your personal accounts for the syndications
first. Click here to see how to do
that.
Note: You must create your listing and syndicate to the web in
the same session, because your selections and some settings on this
screen are not saved. If you exit, you will have to set up the choices
again.
Create Craigslist Ad: This will create the HTML code that you
can paste into your Craigslist ad. You will need to follow the steps on
Craigslist to create a new ad, then paste the code provided into the
'description' part of the ad. Your add will look like your web page
listing.
